![]() A good example is the problem of assigning a letter grade based on a score. In some cases, you will need an approximate match lookup instead of an exact match lookup. Video: How to use VLOOKUP for an exact match Approximate match example =VLOOKUP(value,table,col_index,FALSE) // exact match When range_lookup is FALSE, VLOOKUP will only allow an exact match: =VLOOKUP(value,table,col_index,TRUE) // approximate match The word "range" in this case refers to "range of values" – when range_lookup is TRUE, VLOOKUP will match a range of values rather than an exact value. The match mode used by VLOOKUP is controlled by the last argument, range_lookup. ![]() VLOOKUP has two match modes: exact match and approximate match. To retrieve information to the left (or right) of a lookup column, you can use the XLOOKUP function or an INDEX and MATCH formula. This is a fundamental limitation of VLOOKUP - the first column of the table must contain lookup values, and VLOOKUP can only access columns to the right. For example, to look up information by ID in the table below, we must provide the range D3:F9 as the table, and that means we can only look up Email and Department: VLOOKUP can only look to the right. In other words, you can only retrieve data to the right of the first column in the table provided to VLOOKUP. To see a short demo, watch this 3-minute video: How to use VLOOKUP VLOOKUP only looks right Notice the only difference in the formulas above is the column number. =VLOOKUP(H3,B4:E13,4,FALSE) // email address By changing only the column number, we can retrieve the first name, last name, and email address by asking for columns 2, 3, and 4: =VLOOKUP(H3,B4:E13,2,FALSE) // first name For example, to retrieve the first name in cell H4, we use 2 for column_index_num, as seen above. To retrieve a value from a given column, just provide the number for column_index_num. When you use VLOOKUP, imagine that every column in the table is numbered, starting at 1: The VLOOKUP function uses column numbers to indicate the column from which a value should be retrieved. The result values (order amounts) are in the third column of the table.The lookup values (order numbers) are in the first column of the table.The lookup table is provided as the range B5:F9, which is the entire table.If this value is changed, VLOOKUP will return a new result. The formula in cell I5 is: =VLOOKUP(I4,B5:F9,3,FALSE)įor now, just pay attention to these things: VLOOKUP scans the first column of the table, matches order number 1005, and returns 125, the amount. With the order number 1005 as a lookup value in cell I4, the result is 125. The purpose of VLOOKUP is to look up and retrieve information in a table organized vertically:įor example, with the table above, you can use VLOOKUP to find the amount for a given order like this: Important: VLOOKUP performs an approximate match by default. See below for details.
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